Manage asset transfer

Transfer assets from one legal entity to another in D365FO Asset management

Introduction

You can transfer assets between legal entities, including all child assets in an asset hierarchy.

Prerequisites

You have completed setup for asset transfer.

Audience
Maintenance Manager

We have added functionality that allows you to transfer assets, parent assets and child assets, from one legal entity to another.

Refer to Microsoft documentation to learn more about the setup of organizations and legal entities in D365FO.

Terms used to describe legal entities:

  • Source legal entity - a legal entity that assets are transferred from
  • Target legal entity - a legal entity that assets are transferred to

Records of transferred assets remain in the source legal entity. The transferred assets have a specific asset lifecycle state, and they are located in a specific functional location, indicating they have been transferred from their original legal entity.

Likewise, records of transferred assets must be created in the target legal entity. Here, the transferred assets also have a specific lifecycle state and a specific functional location, indicating they have been transferred to another legal entity.

Transfer an asset

When you transfer an asset to another legal entity, all child assets are included in the asset transfer.

  1. Select Asset management > Assets > Active assets.
  2. Select the asset you want to transfer.
  3. On the Asset action pane tab, select Transfer asset.
  4. In the Transfer asset dialog, the number of assets to be transferred (parent and child assets) are shown in the Assets selected field.
  5. Select the Target legal entity.
  6. Select OK.

Asset transfer checklist

During the transfer process, validations and subtasks are performed. The following conditions must be met for asset transfer to be successful for all assets involved:

  • Data in the source legal entity
    • Asset transfer has not been done already. The functional location and asset lifecycle state must be different from those set in Outgoing transfer parameters (described in the setup section above).
    • The Outgoing lifecycle state must be valid for the asset type. The asset must be in an active lifecycle state that allows change to the Outgoing asset lifecycle state.
    • The asset must not be based on a purchase order.
  • Data in the target legal entity
    • An asset of the same type and id as the transferred asset must not exist in the target legal entity unless it has functional location and asset lifecycle state as set in Outgoing transfer parameters (described in the setup section above). This prevents creating duplicates while still allowing the asset to return to the original company, if required.
    • The Incoming lifecycle state for the target legal entity must be valid for the asset type.
    • If an asset hierarchy was transferred, all parent-child relations are removed.
    • Image references and asset attributes are included in the asset transfer.
    • The following asset data must be available:
      • Warranty
      • Fixed asset
      • Source project
      • Vendor
      • Attributes
      • Service levels

View transfer history

A transfer history log is created for each asset included in the transfer. The Transfer history form shows an overview for all transfer events that have occurred for a selected asset, or the current legal entity, or all legal entities.

  1. Select Asset Management > Assets > All Assets.
  2. Select the asset in the list.
  3. On the Asset action pane tab, select Transfer history. In the list you see a list of all transfer events involving the selected asset.
  4. Select the Show related assets check box if you want to see transfer history of related parent and child assets that were transferred along with the selected asset.

To see an overview of all transfer events in the current legal entity:

  1. Select Asset management > Inquiries > Assets > Transfer history. All transfer history events from or to the current legal entity is shown.
  2. Select the Show transfers from all legal entities check box to see a list of all transfer history events from all legal entities in your organization.

View cross-company event history

In the Asset event history form, you see the complete event history of an asset. The event history includes updates and events from the current legal entity as well as source legal entities, if the asset was transferred.

  1. Select Asset management > Assets > All assets or Active assets.
  2. Select an asset in the list.
  3. On the Asset action pane tab, select Event history.
  4. Select the Include all legal entities check box to show "Yes" to see information about all updates and events related to the asset in all legal entities.
    1. Information shown on the events in the grid in the left side of the form now includes company ID of the legal entity in which the events occurred.

The screenshot below shows an example of an asset event log.

Asset event history log
Asset event history log
Copyright Dynaway A/S