Object Details

Object BOM

The purpose of Object BOM is to show a list of all items (spare parts as well as other items) used on an object during the entire lifetime of the object. When you create a new object, consider setting up the Object BOM as a part of your object setup procedure. This allows you to track item history on the object from the creation date.

After you have completed a maintenance job, and item consumption has been registered on a work order, you are able to track consumption of spare parts and other items used on the object. This functionality allows you to keep a complete item consumption record on all your objects. For example, you can use the record to monitor if a specific spare part is often replaced, or keep track of which spare parts or other items are currently used on an object.

Note

On a work order, item consumption may include spare parts as well as other, additional items, for example, lubricants, bolts, and gaskets.

The object BOM can be updated automatically, based on the setup in Enterprise Asset Management. If a work order stage has been created to handle finished or completed work orders, and that work order stage is set to "Yes" on the Update object BOM toggle button in Work order stages, all items used on the work order will automatically be updated in Object BOM when the work order is updated to that stage. Read more about work order stage setup in the Work Order Stages section. It is also possible to manually update the object BOM by creating new item lines in Object BOM.

In order to track spare parts history in Object BOM, you must select which item groups should be used for spare parts registration. This is done in Spare parts item groups. When item consumption has been registered on a work order, you will be able to track spare parts history on objects in Object BOM. First step regarding use of Object BOM functionality is to set up the required spare parts items groups. Then, if you want to automatically update the Object BOM when completing a work order, you can set up a work order stage to handle that update (described in the Work Order Stages section).

Set up spare parts item groups

Spare parts history setup is based on item groups that are created in the Inventory and warehouse management module. You set up item groups in Enterprise Asset Management to be able to track spare parts history on the items in the selected item groups.

  1. Click Enterprise asset management > Setup > Object > Spare parts item groups.
  2. Click New to set up an item group.
  3. Select the group in the Item group field. The name of the group is automatically inserted in the Name field.

Note

When you have completed a work order, and some items or spare parts related to the related object have expired or have been replaced by other items or spare parts, we recommend that you update the object BOM accordingly.

Spare parts item groups
Spare parts item groups

Create an item line in Object BOM

It is possible to manually create item lines for objects.

  1. In Object BOM, click New.
  2. Select the object for which you want to add an item line in the Object field.
  3. Insert a sequential line number in the Line number field.
  4. Insert a start date in the Effective field.
  5. If relevant, insert and end date for the item in the Expiration field.
  6. Select the item in the Item number field. The name is automatically inserted in the Product name field.
  7. Insert the quantity used in the Quantity field. The Unit field is automatically updated.

Object timeline

In Object timeline, you can see the registration history that has been made in the lifetime of an object. You can access the form from the All objects, Active objects, and My active objects menu items. Select an object and click the Timeline button.

You can make a search on all information available on the Details FastTab in Object timeline. For example, you can use the object time line to find information regarding:

  • when a job type was last used on an object
  • when a remark was inserted on a work order line by a specific worker

The timeline is updated every time the form is opened. It contains the following information:

  • Changes made on the object: Object location, Object ID, Name, Vendor warranty
  • Object parent
  • Object BOM
  • Object stage log
  • Functional location
  • Requests
  • Work orders, including posted item and notes
  • Faults
  • Condition assessments

Object timeline
Object timeline

Object view

In Object view, you can see an overview of active objects and functional locations in a tree view. You can easily get an overview of object relations to functional locations as well as see detailed information regarding functional location, object, and related BOM, as well as a quick overview of active requests and work orders related to an object.

  1. Click Enterprise asset management > Common > Objects > Object view.
  2. The default view that is shown when you open the form depends on the selection in Enterprise asset management > Setup > Enterprise asset management parameters > Objects link > View field. You can select another view by clicking View and making a selection.
  3. In the first screenshot below, View > Objects is selected. In the right side of the form, details of the selection are shown on the related FastTabs.
  4. The breadcrumb shown above the tree view shows the current selection in the tree view in the following format: Functional location ID / Functional location ID (if more than one functional location) > Object ID / Object ID (if more than one object) - Item number.

Note

If you have selected an object in the tree view, select the Active requests button or Active work orders button to see the requests or work orders related to the object. You can also click Open > Functional location or Object or Object BOM to open the related view.

The Object functional locations option that you can select in View is also available in any object lookup in which you can select an object. The tree view is shown on an Object view tab, for example where you create an object, a request, or a work order.

View field selections
View field selections
Format of current selection in the tree view
Format of current selection in the tree view

Object specification overview

Object specifications are properties related to an object type or object. If you have set up specification types and used them on objects, you can get an overview of specification values set up on objects. This is shown in two forms in Enterprise Asset Management.

In Object specification overview, one object is shown per line with all related specification types.

  1. Click Enterprise asset management > Inquiries > Objects > Object specification overview.
  2. Select an object type in the Object type field.
  3. Click OK. A list of all objects using the selected object type is shown. For each object, all related object specification types are shown on the same line.

If you want a to see an overview displaying a separate line for each specification type on an object, click Enterprise asset management > Inquiries > Objects > Object specification. Here you see all object specification registrations on all objects.

Object list (selected object type)
Object list (selected object type)
Object specifications
Object specifications

Objects and IoT devices

In Enterprise Asset Management, you can set up relations between an IoT device, the related object, and a counter. Measurements from the counter is registered in Enterprise Asset Management by using tools like Microsoft Flow or Microsoft Azure Logic Apps.

When a relation between an IoT device and the object is set up, you are able to see counter registrations from the IoT device on the object. The following procedure describes how to set up the IoT device relation.

  1. Click Enterprise asset management > Setup > IoT > IoT device relation.
  2. Click the New button.
  3. Insert the name or ID of the IoT device in the IoT Device field.
  4. Select the related object in the Object field.
  5. Select the counter type for IoT device in the Counter field.
  6. Click Save.

Note

We have created a document describing an example of the IoT setup, which includes setup of Microsoft Azure IoT Hub and Microsoft Flow to manage IoT data in Enterprise Asset Management.

IoT Device Relation
IoT Device Relation
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