Dynaway EAM for Business Central

Items/Spare Parts on Assets

Manage Spare Parts on Assets

Introduction

Get an overview of the maintenance items/spare parts used on an Asset.

Prerequisites

Items have been set up in D365BC.

Audience
Maintenance Manager, Technician

Video: Item Planning

Item Planning - EAM for Microsoft Business Central
Play video

Asset Items

The Asset Items list contains a list of Assets and related Maintenance Items. From the list you can open Asset Cards and Item Cards to see more details. One Asset can be related to several Maintenance Items, and a Maintenance Item can be used on several Assets.

When Maintenance Items are set up on Assets, it is easy to get an overview of which spare parts to use on your Assets and order the correct items for your maintenance jobs. It's also possible to register alternative items, which is useful if preferred spare parts are not available from your supplier.

  • Select an Asset line and Related > Asset Card or Item Card to view information about the Asset or related item.
  • You can also open Asset Cards and Item Cards by selecting the Asset No. link or the Item No. link in the list and Open.

The Asset Card contains detailed information about the Asset. If Maintenance Items are related to an Asset, they are shown in the list in the Items section.

The Item Card contains detailed information about the Item.

Asset Items List
Asset Items List

Categorize an Item as a Maintenance Item

  1. On the Item Card > Maintenance FastTab, activate the Maintenance Item toggle button.
  2. In the Used by Assets field, the number of Assets that use item is shown.

Refer to Microsoft documentation for more information about how to create new items in D365BC: Register New Items.

Add a Maintenance Item to an Asset

You can add one or more maintenance items to the same asset.

  1. Open an asset card in edit mode.
  2. In the Items section, select Manage > New Line.
  3. Select the item in the Item No. field. Related information is automatically inserted.

Maintenance Items

The Maintenance Items list contains a list of all items that are set up as Maintenance Items. You see detailed information on each item in the list.

  1. On your role center, select Items > Maintenance Items to open the list.
  2. To open an item card, select the link in the No. column in the list.
  3. On the item card, select the Maintenance FastTab to see Maintenance Item setup.
    1. The Maintenance Item toggle button is activated (shown in green color) when an item is set up as a Maintenance Item.
    2. If you use Dynaway Safe Work > Risk Assessment module, you can select a Risk Assessment in the Risk Assessment No. field. This means that the hazards and precautions included in the Risk Assessment will automatically be transferred to a Work Order that uses this Maintenance Item. If you have selected a Risk Assessment, you can select Related > Active Risks on the Item Card to see the list of hazards and precautions that are included in the Risk Assessment.
    3. In the Used by Assets field, you see the number of Assets that uses this item as a Maintenance Item.
    4. In the Qty. on Work Order field, you see the quantity added on Work Order and Round Order item consumption lines, which are not yet posted.
    5. In the Qty. on Work Order Plan field, you see the quantity added on Work Order Plan item consumption lines for released Work Order Plans.
    6. In the Qty. on Round Plan field, you see the quantity added on Round Plan item consumption lines for released Round Plans.

One Asset can be related to several maintenance items, and a maintenance item can be used by several Assets.

Refer to Asset Items to view a list of Assets and the related items.

Refer to Microsoft documentation regarding the setup of inventory items in D365BC: Setting Up Inventory.

Refer to Test Cases "Creating Maintenance Items" and "Add Items to Asset" below for step-by-step procedures on how to work with Maintenance Items.

Item Card for a Maintenance Item
Item Card for a Maintenance Item

Creating Maintenance Items

Steps 6

  1. On your role center, select Items > Maintenance Items.

  2. Select New.

  3. Select the Item link. A new Item Card opens.

  4. On the Item FastTab, enter a description of the item in the Description field.

  5. On the Cost & Posting FastTab > VAT Prod. Posting Group field, select a posting group. If required, select the Select from full list link to see all options.

  6. On the Maintenance FastTab, select the Maintenance Item toggle button to activate it. The button should be shown in green color.

Expected

The user can create an item an set it up as a Maintenance Item.

Add Items to Asset

Data Requirements

  1. At least one Item marked as a "Maintenance Item" exists.

Steps 4

  1. On your role center, select Assets > Assets.

  2. Select an Asset in the list by selecting its Nos.

  3. On the Asset Card > Items FastTab, select the Item No. field.

  4. Select the Item. The Item No. and Item Description fields are filled out.

Expected

The user can add items/spare parts to an Asset.

Copyright Dynaway A/S